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January 8 Meeting

The meeting was called to order at 6:04 PM. Dale welcomed all to the new year, especially new member Jeremy. Pastor Nettleton opened with a devotion. Eric moved that the minutes be approved as presented. Second by Zach. Motion passed. Pastor Nettleton reported that both November and December attendance was strong. The evening Advent services had higher attendance than the morning services for the first time since he has been at Saint John’s. Official Acts were the funerals of Clara Alley and Tony Schlehuber and the transfer of the Molzer family. In February, expecting an adult baptism in and to recognize four families at a new member reception. Eric reported a good end to 2018, down just $7,000. Made up a lot of ground in December.

Board Reports

  • Outreach: Nothing to report.
  • Finance: Nothing to report.
  • Older Adult Ministries: Served 33, 39 and 27 at the morning midweek Advent meals. Planning to serve again for Lent. Rockies outing in the works.
  • Parish Education: Nothing to report.
  • Fellowship: Meet and Greets December 2 and January 6. Next will be February 3. Served 20–25 each evening midweek Advent meal. Will coordinate evening Lent meals.
  • Human Needs: The congregation gave gifts to twenty Laurel children, plus gift cards to Alpha Center and visits to shut-ins, through the Giving Tree. The board put together fourteen Thanksgiving baskets for Laurel families using Thrivent Action Team funds. Seeking additional members.
  • Preschool: Spring semester enrollment is just one child short of capacity. Preschool Fair and Open House for the 2019–2020 school year are coming soon. Colorado Shines mock evaluation this week, with the actual evaluation in the fall. The Preschool Christmas program brought over 200 friends and family to the sanctuary in December.
  • Campus: Resuming classes and evening prayer services in January.
  • Youth: Planning for Feed My Starving Children event in February and expecting a February youth fellowship activity.
  • Worship: Reviewed Advent/Christmas service and coordinated upcoming services.
  • Children’s Ministry: Great Christmas program. Discussed the difference in the number of children going up for the Children’s Sermon on Sunday morning versus the Sunday School attendance numbers.
  • Trustees: Nothing to report. Looking at some small maintenance projects.
  • Lay Ministry: Nothing to report.

Old Business

  • Boiler Update: Eric reported that the boiler units are in, but we’re still waiting on the pumps. Once all items are received, they will be delivered here to the church.
  • Congregation Structure Committee Report: Dale asked all to review the proposal so that Council can begin discussion and planning at the February meeting.

New Business

  • Executive Committee: Grant will once again serve as the at-large member of the executive committee.
  • Liaison Assignments: Most liaisons will remain the same, with just a few small adjustments: Eric will move to Finance/Stewardship (as treasurer), Don will move to Human Resources, and Jeremy will liaise to the Board of Outreach.
  • Lent/Holy Week/Easter Service Times: Pastor Nettleton would like to move the evening Holy (Maundy) Thursday service to 7:00 PM instead of 6:30 PM, to match up with Good Friday and give people more time to get there. Discussion of other potential future changes. Council approved the Holy (Maundy) Thursday time change.
  • LCMS Foundation Gift Planning: The Foundation has offered to pay to have a Gift Planner from the LCMS present on end-of-life financial planning to groups in the church and schedule one-on-one meetings with those who are interested. Motion by Jim to give the Foundation approval to proceed. Second by June. Motion passed.

The meeting was adjourned at 7:35 PM with the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

2019 Church Leadership

Church Council

Back row: Pastor Shawn Nettleton, Dale Walters (President), Eric Gardner (Treasurer), Grant Wolf, Jeremy Stueven.

Front row: Sam Gardner (Secretary), Sue Gardner, Don Gibbons (Vice President), June Donaldson, Kimberly Pepmiller, Zach Stephens.

Not pictured: Jim Bernecker, Chuck Calvano, Stephen Maffett.

Lay Ministers

Back row: Pastor Shawn Nettleton, Dale Walters, Rudy Nicholas, Kevin Seiler.

Front row: Barb Faucett, Arlene Knox, Anita Walters, Ron Young.

Not pictured: RoxAnn Karkhoff-Schweizer.

November 6 Meeting

The meeting was called to order at 5:59 PM. Pastor Nettleton opened with a devotion. The minutes were approved as presented. Pastor Nettleton reported that October attendance was strong, bolstered by the Loptien baptism and a full Reformation Sunday service. Official acts were the release of Joel Sanford, who has been attending Plymouth Congregational Church, and the baptism of Hazel Mae Loptien. Tom reported a deficit of $5,000 for the month of September, with a $23,000 total deficit so far for the year. Nothing out-of-the ordinary; expenses are just below budget.

Board Reports

  • Education: Sunday School numbers have been up and the semester has been going smoothly. Will be starting Christmas program rehearsals this Sunday.
  • Campus: Have done two 5:00 to 7:00 PM Evening Prayer services and meals (meals coordinated by Sharon Gibbons and Kimberly) so far. The group is still meeting weekly for Bible study.
  • Youth: Quarterly activities ongoing.
  • Human Needs: No report.
  • Trustees: Have been completing small projects around the church and did a fall cleanup in October.
  • Human Resources: No report.
  • Fellowship: Eat and Greet Sundays continue, with the next December 2. Will be coordinating Wednesday evening Advent meals.
  • Outreach: Reviewed the Francisco presentation and conference and began talking about next year’s event.

Parish Administrator’s Report

  • Gas Bills: Tom and Jeannie spoke with Continuum Energy about how lower gas usage would affect our gas bills, given that the church contracts a certain amount of gas per month and pays long- and short-term prices based on actual usage. We will be able to change our projected usage each month to pay the lower pricing, so should see lower bills right away once the more efficient boiler is installed in the spring.
  • Food for Congregation Meeting: We will once again provide burritos for the congregation meeting.
  • Christmas Eve Security: Tom has contacted the City of Fort Collins to see about getting an off-duty officer to provide security for our Christmas Eve service. The CSU police department is available as a backup if there are no FCPD officers available.

Old Business

  • Boiler Replacement: The equipment has been ordered, and will be stored in the Junior Youth Room (leaving space for Preschool extracurriculars) until it is installed in the spring. Have decided, after some research, that an ice melt system for the Garden area would not be economical.
  • Nomination Committee Report: June and Zach have agreed to run for reelection, and Jeremy Stueven, Art Mullen and Fred Hartmeister will also run. Dale will stand for reelection for president and Eric Gardner has volunteered to run for treasurer. The bylaws require three people to stand for any open position. Don moved that council make a motion to the congregation to approve the slate as presented. Second by Zach. Motion passed, and will be presented to the congregation at the meeting as a motion from committee.
  • Budget: Tom reviewed the few changes that were made to the budget since the last meeting. Discussion followed. Pastor Nettleton and Tom were excused for Council to make a decision on payroll for those staff whose pay had not already been adjusted in the budget as presented—Pastor Nettleton, Tom and Jeannie Benson (accountant). A motion to include a line of $8,539 for potential compensation increases for these three employees passed. The motion to present the budget as amended to the congregation passed.
  • Congregation Structure Committee Report: Reviewed and discussed the proposal from last meeting. Will begin addressing the recommended changes in January.

New Business

  • Architectural Review Committee Presentation: Grant shared the preliminary details of a proposal for a landscape upgrade to the exterior south wall of the Sanctuary. To plan and execute the plan as presented with Summit Landscape (who are doing the Garden project) would cost about $7,500. Discussion followed. Sent to the Architectural Review Committee for further review and request for a recommendation.

Closed with the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

October 9 Meeting

The meeting was called to order at 5:59 PM. Pastor Nettleton opened with a devotion. The minutes were approved as presented. Pastor Nettleton reported that September attendance was good compared to prior years. He noted that there are six in Confirmation and four (two non-member) in the Adult Catechesis class. Nancy reported that income from the five Sundays of September was good, with the month up $6,963. That improves the deficit for the year to $17,969. There were no out-of-the-ordinary expenses. The preschool has already made up its summer deficit.

Parish Administrator’s Report

  • Tom will draft a thank you letter to the firm that provided free engineering for the boiler replacement project.

Old Business

  • Report from the Congregation Structure Committee: Bruce explained that the goal of the committee was to determine how the structure of the congregation’s leadership currently supports the work of the church, and what changes might be made to improve that structure. He presented the committee’s findings and recommendations. Council will discuss the proposals and develop the elements of it they wish to pursue into an action plan.
  • Report from the Nomination Committee: Pastor Nettleton reported that the committee has met and started making calls to potential nominees.
  • Boiler Follow-Up: Pastor Nettleton thanked those who prepared and presented the heating system project to the congregation.

New Business

  • Presentation of the First Draft 2019 Budget: Tom walked through the budget draft, noting significant changes from last year’s budget. Discussion followed. Council will direct further questions through email. A revised budget will be presented at the November meeting, at which time Council should also have payroll recommendations from the Board of Human Resources. Council will approve a budget to present to the congregation November 11 for approval.

Closed with the Lord’s Prayer at 7:43 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

September 11 Meeting

The meeting was called to order at 6:01 PM. Pastor Nettleton opened with a devotion. The August minutes were approved by a voice vote. Pastor Nettleton reported that attendance in August was good compared to prior years. Official Acts included the funeral of Lois Hanson, which the family was able to coordinate with Pastor Nettleton’s vacation schedule, and the transfer of Linda Funke. Pastor Ken Funke’s transfer will follow soon. Nancy reported that while there were no non-budgeted expenses in August, income was low, leading to a $6,016 deficit for August, $24,950 for the year. The preschool is running a slight deficit for the year, but that will quickly be made up now that school has resumed.

Board Reports

  • Campus Ministry: Celebrated a back-to-school barbecue at the end of August with eight students and congregation members. Planning a monthly midweek meal and prayer service.
  • Children’s Ministry: (Zach via email) Sunday school is back in session. We have recruited teachers for all classes; they were installed last Sunday. More children enrolled this year.
  • Elderberries: Meeting tomorrow for fall planning. Have committed to providing meals for morning Advent midweek services.
  • Fellowship: Held the early September church picnic. Meet and Greet potlucks will resume in October. Have committed to coordinating evening Advent midweek meals.
  • Finance: The board discussed heating system replacement funding options; will discuss later in meeting.
  • Human Needs: No report.
  • Human Resources: No report.
  • Lay Ministry: Pastor Nettleton will be recruiting additional Lay Ministers.
  • Outreach: Continuing preparation for the upcoming September 28 presentation and 29 conference.
  • Parish Education: Decided to continue lectionary study for the Sunday morning adult Bible study until beginning the third part of the video-based series on Luther and the Reformation in October. Looking at a study on Genesis history to follow.
  • Preschool: Class started September 4 with 41 children. Have an advisor from the county Early Childhood Council visiting regularly to help prepare for the formal Colorado Shines evaluation this spring; she has been complimentary of the program and thinks the school is on track for a high rating. The Preschool Board requested permission from Council to use the sanctuary for the Christmas and Spring all-school programs. Discussion followed. Motion by June to allow the preschool to use the sanctuary for their evening programs. Second by Sue. Discussion followed; Tom was asked to pass some guidelines on to preschool staff. Motion carried.
  • Trustees: Grant and family, with help from Art Mullen, refinished and painted the preschool playground equipment. A broken sprinkler valve was fixed.
  • Worship: No report.
  • Youth: Planning quarterly activities for youth, including September frisbee golf outing.

Parish Administrator’s Report

  • Health Insurance: Working with Concordia to change plans to a lower-cost alternative with similar benefits.
  • Budget Planning: Tom handed out forms to Board liaisons to bring to their boards. Requests that boards evaluate their needs for 2018 and return the completed forms to him by the end of September.

Old Business

  • Boiler: The boiler committee presented a motion to authorize the church council president to sign the quote with Tra Mar to go ahead with the boiler replacement as bid. [NB: No second required for motion from committee.] Discussion followed. Motion failed by voice vote.
  • Motion by Don to call a special voter meeting for September 30 at 10:30 AM to inform the congregation about the Council’s plan to fund and carry out replacement of the heating system. Discussion followed. Motion approved by voice vote. The presentation for the meeting will be developed by the boiler committee and sent to Council by email for final input.
  • Congregation Structure Committee: Bruce Bachman will attend the next Council meeting to present the committee’s proposal on a new framework for congregation leadership.

New Business

  • Nomination Committee: Five committee members need to be appointed to work with Pastor Nettleton on finding candidates to stand for the open Council positions. The two council members will be Chuck and Stephen. They, with Pastor Nettleton, will approach Del Fredin, Anita Walters and Ron Young about filling the remaining seats.
  • Fall Congregation Meeting: The fall meeting will be Sunday, November 11, at 10:30 AM.

Open Agenda Items

  • Architectural Review Committee: The committee is preparing a proposal on updating landscaping on the south side of the church building. They will seek to be added to the agenda of an upcoming Council meeting to present the proposal.

The meeting was adjourned at 8:09 PM. Closed with the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.