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October 15 Meeting

The meeting was called to order at 6:06 PM. Pastor Nettleton opened with a devotion and prayer. The minutes from the September 10 meeting were approved with minor corrections. Pastor Nettleton noted September’s higher attendance and reviewed official acts: the Hausers and the Tolar family (Rachael Tolar is the daughter of Troy and Joy Bauder) were recived into membership by transfer and Nancy Behm transferred to Redeemer Lutheran. Eric reported that we are running a deficit for the year of $23,555 with no unusual expenses.

Board Reports

  • Elderberries (June): Will not host Thanksgiving dinner due to lack of participation from area congregations. Bensons presented Africa travelogue in September. Planning Advent meals. Revised purpose statement.
  • Children’s Ministry (Zach): The Sunday School has had ten to twenty students in class each week.
  • Preschool (Stephen): The Bike Rodeo raised around $2,000 for the school. Board reviewed 2020 budget request and a favorable area tuition comparison. Kandy is looking to get aides qualified as teachers.
  • Campus and Youth (Kimberly): Campus board is seeking help providing dinner for four or five students before the monthly prayer services. The youth will gather for Capture the Flag on Sunday.
  • Trustees (Eric): Planning an outside cleanup day for November 2. Seeking input from Architectural Review Committee on a patch of grass on church’s easement that owner does not want to water.

Parish Administrator’s Report

  • Custodial Services: Don Walker, custodian of almost fifteen years, has decided to retire. Tom is seeking bids from several companies in the area to provide that service at least through the end of the year.
  • Sprinklers: Trustees installed automated sprinkler controllers. System has been shut down/winterized.

Old Business

  • Nomination Committee: Committee is Pastor Nettleton, Stephen Maffett, Sue Gardner, RoxAnn Karkhoff-Schweizer, Troy Bauder, Sharon Whiteman. They will have nominees by the November meeting.
  • Boiler: Successful startup September 27. Tra Mar needs to replace one pump and relocate outside temperature sensors, then arrange for a state inspection. Eric described how the system works.
  • Congregation structure: Pastor Nettleton is preparing a study on Elders. We have most revised purpose/responsibility statements in. Will continue reviewing structure changes in 2020.

New Business

  • 2020 Budget: Tom presented the first draft of the 2020 budget. Council will review and return for further discussion in November, when the final budget will be approved for presentation to the congregation.
  • Board reports: Boards will provide written reports at the congregation meeting.

Open Agenda Items

  • Meeting Schedule: The next Council meeting will be November 12.

The Council meeting closed with the Lord’s Prayer at 7:25 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

September 10 Meeting

The meeting was called to order at 6:03 PM. Pastor Nettleton opened with a reading from Psalm 119 and Luther-themed devotional related to “how does one become a Christian?” The minutes from the July 9 meeting were approved. Pastor Nettleton led a discussion of the July and August official acts and congregation attendance. Dale provided the Treasurer’s report in Eric’s absence. In discussing the balance sheet and other budget summaries, he noted that income and expenses are close to matching and aligned with year-to-date projections.

Board Reports

  • Stephen updated the Council on Open Arms enrollment, upcoming preschool bathroom renovation work and the Bike Rodeo fundraiser. Kandy is back in her office following installation of the new boiler system.
  • June updated the Council on Elderberry attendance at an August Colorado Rockies game (which ended in a walk-off home run).
  • Kimberly provided attendance figures for the recent barbecue dinner for college-aged students as well as youth activities including mini-golf and go-kart racing.
  • Don gave the Human Resources report related to reorganization preparation.
  • Grant mentioned repairs for the sprinkler system and the need to plan for some exterior lawn work.
  • Sue gave the Fellowship report highlighting attendance at a separate Colorado Rockies game in addition to resuming “Eat and Greet” events in October.

Parish Administrator’s Report

  • Tom indicated that the boiler work is completed with the exception of needing to wait for some cooler weather for testing and certification.
  • Tom also mentioned engaging in preliminary 2020 budget request and other preparatory efforts with board liaisons and committee chairs. Most of this work will occur in October prior to consideration by the Congregation for approval at the November Voters meeting. One particular budget-related item that will need to be addressed is an exterior painting project.

Old Business

  • With a unanimous vote by those in attendance, ratified an email vote to approve the 2020 church employee health insurance package.
  • With regard to the congregation’s ongoing restructuring efforts, it was reaffirmed that the proposed structure approved by the Council will be presented to the Congregation at the annual Voter’s meeting in November.
  • Pastor Nettleton continues working with others on configuration of the proposed Elders Board with that being a status topic for discussion during the October Council meeting.

New Business

  • The November Congregational meeting is scheduled to follow services on November 17, 2019.
  • Discussion pursuant to Bylaw 4.1 occurred vis-à-vis appointment of the Nomination Committee. Final configuration of the Nomination Committee will include Sue and Stephen from the Council along with other non-Council members being solicited by Pastor.

Open Agenda Items

  • Pastor Nettleton highlighted the upcoming October 4–5 Fall Conference on “Human Life and Biomedical Technology” being led by Rev. Dr. Robert Weise, Professor Emeritus of Practical Theology at Concordia Seminary, St. Louis.

The Council meeting closed with the Lord’s Prayer at 7:48 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

Boiler Project Finished!

The winter cold is creeping in, but we will be nice and toasty at Saint John’s. After years of planning and collecting money, the heating system replacement project is finally complete, and the new equipment is humming away in the boiler room. We have some fine-tuning yet to do, and our Trustees are working on replacing thermostats and otherwise updating the controls and valves of the system, but the main part of the project—the expensive part!—is done.

Council member and head Trustee Eric Gardner has been working for at least a year and a half to collect bids, guide Council through the decision process and work with Tra Mar mechanical, the local company selected to replace the boilers, through the replacement process. Tra Mar removed the old system and replaced it with two high-efficiency boilers, five new pumps and a room full of new copper pipes and fittings. Preschool Director Kandy Wise’s office was the staging point, so she had to be moved out for the summer while the work proceeded.

Here’s what the boiler room looked like before the project began. The huge boiler was a surplus unit from Colorado State University when it was installed here at Saint John’s almost sixty years ago. It was massive, inefficient and more boiler than the church really needed. But Saint John’s certainly got a good deal on it!

This photo was taken just after the boiler was removed, having been sliced up like a loaf of bread to get it safely out of the boiler room. Eric Gardner and Don Gibbons got into the space to clean it up, paint the floors and walls and make it look at least a little less creepy.

Tra Mar worked through the summer, and this is the final product. The two boilers work with each other to keep a loop of water heated to a certain temperature. That temperature is based on the weather outside: the colder it is, the hotter the water going out to the heating system. So we’re neither needing to keep a big tank of water hot nor getting the water to a temperature higher than what’s needed, saving us gas costs and mechanical wear. You can also see in the background an instant hot water heater, which is what now provides hot tap water and replaces the electricity-devouring booster heater that used to power the dishwasher. Another source of potential savings!

Once Tra Mar was finished with the bulk of their part of the project, we took advantage of Kandy’s office being empty, our carpet installers being here for a warranty fix and some available Thrivent Choice Dollars to get the carpet in her office replaced. Kandy and her son, Seth, repainted the room, and she found some great deals on new furnishings to reorganize. We moved her back in to what now feels like a new office.

Now that the system has been replaced, Eric Gardner, with the help of Rudy Nicholas and the rest of the Trustees, are replacing old thermostats with wifi-programmable units, cleaning out the heating fins of the hot water registers throughout the church and otherwise tweaking the system to make sure we’re saving as much money as possible on utility bills while still keeping everyone nice and warm.

The heating system replacement was funded primarily from the “Choice Dollars” our members designated to the church from Thrivent Financial. We also received a number of donations from members specifically for the project. Many thanks to all who donated and who continue to designate their Thrivent fraternal dollars to Saint John’s, the Foundation or Open Arms Preschool.

This project has been one we’ve fretted about for many years. It’s such a relief to finally have it done, and we thank everyone who through the years have explored ways to get it accomplished. Special thanks to Eric Gardner, who has spent countless hours shepherding the project through to completion and brought so much wisdom and know-how to the process.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

July 9 Meeting

The meeting was called to order at 6:07 PM. Pastor Nettleton opened with a devotion and prayer.

Jim Bernecker moved to approve the June Council meeting minutes with a correction to the Elderberries Rockies game date. Second by June. Motion passed. Pastor Nettleton reported that June attendance was higher than previous years. The baptism of Sam Gardner’s son, Corwin, was June 9. The June 30 Garden Dedication was nicely attended. Eric reported that June’s giving was at 96% of budget, keeping year-to-date income $10,000 short of expenses.

Board Reports

  • Human Needs: The board is preparing for the Laurel School supplies and backpacks project.
  • Trustees: Leon Knox and Grant trimmed some shrubs. Don and Eric painted the boiler room.

Parish Administrator’s Report

  • Preschool Restroom Project: The Trustees reviewed and recommended proceeding on the project to update the old women’s-room to a dedicated preschool restroom. He is seeking bids for the project.
  • Front Step of Chancel: Tom requested advice on whether/how to proceed with resurfacing the front of the chancel. We have a $3,000 bid to replace carpet with cherry. Discussion; Tom will follow up on ideas.

Old Business

  • Boiler: Eric reported the boiler had to be removed by an asbestos abatement company, adding $4,800 to the project cost, still within our contingency. Tra Mar will have the on-demand domestic hot water system, which will run at two temperatures—one for the sinks and the other for the warewasher—up this week. Eric expects the boiler to be installed within a month.
  • Ratify: Since the last meeting, Council approved via email a proposal from Tom seeking to designate Thrivent Choice Dollars received by the church between the funding of the boiler project and the completion of the boiler project ($3,494 as of May) for the boiler contingency and boiler-related projects; primarily, replacing the carpet in the Preschool Director’s office. Council ratified that decision.
  • Church Structure: Pastor Nettleton shared an illustration of the board structure approved last meeting. Jim and Pastor Nettleton presented draft purpose statements for Human Needs, Missions and Parish Education. Pastor Nettleton suggested developing a list of responsibilities for each board, and shared an example for Parish Education. Discussion followed. Those in attendance volunteered to draft lists for the remaining boards and email them when complete. Council will begin reviewing them next meeting.

New Business

  • Summer Meeting Schedule: No meeting in August. Regular schedule will resume September 10.

The meeting concluded at 7:33 PM with the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

June 11 Meeting

The meeting was called to order at 6:03 PM. Pastor Nettleton opened with a prayer and devotional centered on a reading from John 14. The minutes for the May 14, 2019 Council meeting were approved as written. Pastor Nettleton reported that May attendance was typical. Blake Bohlender, Emily Nettleton and Micah Robertson were confirmed in May. Pastor also noted the passing of Russ Hunter and Nikki True during the past month. The May 31 Balance Sheet was discussed with emphasis on overall expenses being in line with the projected budget. The preschool year ended well and enrollment numbers for the fall appear robust. Installation of the boiler is the next big expense.

Board Reports

  • Elderberries: June highlighted plans for the upcoming Colorado Rockies game scheduled for August 14.
  • Trustees: Grant mentioned soliciting an estimate for a restroom renovation project and his discussion with Ron Young regarding finding a contractor for an exterior drainage project estimate. Landscaping along the new garden area was also discussed in addition to the need to complete some exterior painting in certain areas during the next budget year.

Parish Administrator’s Report

  • Tom and Grant provided an update on the expected demolition of the existing boiler. Dale added that Eric will provide timetable notifications as particular replacement activities are staged. Tom also discussed securing new carpet and having it installed in Kandy’s office while all of the furniture is removed as part of the boiler project.

Old Business

  • The primary discussion topic centered on the Congregational Restructuring initiative. Dale opened the floor for a wide-ranging discussion that included focusing on “next steps” and having Pastor, Dale and Jim meet with the current boards that are expected to be most impacted. Pastor recirculated a copy of the proposed “Future State” configuration that was presented to the Congregation at the April Voter’s meeting. There was concurrence that the next two major steps involve Council approval of the “Future State” followed by each new Board’s “job description”/set of responsibilities. Jim moved that the “Future State” configuration be adopted. June seconded the motion. The vote to approve was favorable with one abstention. Pastor and Dale agreed that they will schedule meetings with the Children’s Ministry, Fellowship and Worship Boards during the next month, and Jim agreed that he would meet with the Human Needs board. Each new board will be expected to consider either continuing with or modifying the “function” statements in the current Congregational bylaws. The target date for submitting the restructuring initiative to the Congregation as a whole remains the regularly-scheduled November 2019 Voters meeting.

New Business

  • The only new business dealt with scheduling related to the July and August Council meetings. It was agreed that Council will meet in July at which time it will be determined whether the August meeting may be cancelled with ordinary business being conducted by email as necessary.

The meeting concluded at 7:47 pm with Pastor leading the Council in the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.