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September 12 Meeting

The meeting was called to order at 6:05 PM. Pastor Nettleton opened with a devotion on Psalms. Eric made a motion to approve the August meeting minutes as written; Zach seconded. Motion carried. Pastor Nettleton noted that attendance has been typical for August. Official Acts included receiving a past member back into membership as well as receiving the Stueven family by transfer. We also had a member transfer out and held a funeral for Wil Shimoda. Nancy Behm reported that there have been no unexpected big expenses for August, but income was low. Preschool expenses were high due to the start of the school year. As of the end of August we were in the red about $5,000 and down about $2,000 for the year. Zach made a motion to approve the treasurer’s report; Eric seconded. Motion carried.

Board Reports

  • Campus Ministry: Nothing new to report, but need more board members.
  • Children’s Ministry: Met August 15 to solidify Sunday School plans for fall. Using the “Growing in Christ” curriculum from Concordia Publishing House. Teachers were installed and classes began last Sunday. Planning has begun for the Children’s Christmas program on December 17. Will continue fifth-Sunday service projects.
  • Elderberries: Little attendance at the last potluck and the Nurses Association will be visiting for the September potluck.
  • Fellowship: Will resume first Sunday Eat-and-Greet potlucks October 1.
  • Finance: Nothing to report.
  • Human Needs: On September 24, Kimberly Pepmiller and Nelly Sanford will be giving their Uganda presentation. The Watoto Choir from Uganda will have their benefit concert at Saint John’s October 1. We will need host families for these kids and adults the night of the concert. The event will be advertised in the paper and flyers will be sent to area churches. The Artisan Fair and Bazaar will be November 10 and 11.
  • Human Resources: Nothing to report.
  • Lay Ministry: Met Saturday. Decided to continue providing meals for the Funkes. Much thanks to Nelly for coordinating this
  • Outreach: Meeting Thursday.
  • Preschool: Both classes are full and there are students on the waiting list. There are fundraisers lined up for fall and have purchased bright green t-shirts for field trips. Still preparing for the next Colorado Shines rating. Current chairperson of the board has stepped down. In addition to a new chairperson, the board would like to have another Saint John’s member on the board.
  • Trustees: Compressor for Sanctuary balcony AC unit has died but may not have to be dealt with until spring. Eric and Rudy Nichols are working on this project and getting quotes. Trustees are requesting more details on the list of what needs to be attended to around the building.
  • Worship: Met today. Diane Gilbert has finished the new Reformation banner. Planning is underway for fall services as well as the mass Reformation event.
  • Youth: Met at the end of August and have events laid out for the year. Board is looking for members.

Parish Administrator’s Report

  • Budget requests: Tom gave budget request forms to board liaisons and would like these completed and back to him by the end of the month.

Old Business

  • Church parking signs: Wording for the signs was approved at the August 2017 meeting. Sharon made a motion to remove the “No Trespassing” wording that had been approved. Jo seconded. Discussion followed. A hand vote was taken; motion passed.

New Business

  • Message from the interim President: Per Saint John’s bylaws, Bruce will serve as the interim president though the end of the year. A new president will be elected at the November congregation meeting. The nomination committee will work to find nominees. At this time, Bruce does not wish to be considered for president but will serve on the nomination committee.
  • Election of a new Vice President: With Bruce serving as the interim president, there must be a new vice president elected from Council, who is not already an officer, until a new president is elected. Zach volunteered. Eric made a motion to make Zach the interim Vice President; Joel seconded. Motion carried.
  • Circuit Reformation event: There will be a joint reformation event on October 29th with the other churches in the Longs Peak Circuit. This will be an afternoon service in addition to our regular Sunday morning service.
  • Nomination committee: The nomination committee consists of two Council members, two board members, and one member at large. Bruce and Nancy will be the Council members. Council would like to consider Del Fredin, RoxAnne Karkoff-Schiezer, Ruth Seiler and Jim Bernecker as possible board member representatives. Council would like to ask Steven Moffet and Jeff Wolf to be non-board member representatives. Eric made a motion for Council to contact the above listed people to serve on the nomination committee; Sue seconded. Motion carried.

Open Agenda Items

  • Vision committee: Sharon suggested that we have a vision committee put together to create a vision for the church.
  • Trim for Large Fellowship Hall stage: Zach has all of the information needed to get the wood covered at the front of the stage. The Trustees will look at it to decide what is best.
  • Congregation meeting: The November congregation meeting will be November 12. We will move the Council meeting that month to November 7.

Jo made a motion to adjourn the meeting; Joel seconded. Motion carried. Meeting closed with the Lord’s Prayer at 7:50 PM

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

August 8 Meeting

Pastor Nettleton opened the meeting with a devotion and prayer. The minutes were approved as written. Official Acts included release of one member from membership in June. Attendance has been higher for the summer, in particular the two Sundays seminarian Ben Vanderhyde’s family was here. June ended down about $4,500 for the month. There were some annual expenses which added to this. July was up about $5,000. We are almost $3,000 in the black for the year. We have been spending below our budget, which is a big help.

Board Reports

  • Campus Ministry: Last met on July 6 with a group from Saint John’s and Peace With Christ. The group will have a presence at the Faith Expo at CSU this fall as well as an ad in the Rocky Mountain Collegian. There is a tentative schedule together for activities this fall. There was another meeting August 6 to continue fall planning. Hannah Walters will be leading bible studies.
  • Children’s Ministry: Meeting next week to plan for fall.
  • Elderberries: Went to a Rockies game at the beginning of August. Will be having the usual Third Thursday potluck this month and will be watching a movie. The board will meet after the movie.
  • Fellowship: Faith Day at the Rockies was August 6. The Saint John’s attendees were joined by some people from Peace With Christ. There was a farewell reception for the Vanderhydes.
  • Finance: Has not met.
  • Outreach: Planning to advertise to incoming CSU freshmen. Tim Goeglein will be speaking October 26 about church and state.
  • Preschool: We have additional aides hired for the fall to help with the full classes. One of the new aids is Jessica Stephens. Both classes are full (fifteen in each) for the fall.
  • Trustees: There was a clean up day June 24. The Trustees have been trying to resolve issue with the sprinkler system. There may be an issue with being able to put a bathroom in the elevator equipment room. More research is needed. Must get a radon mitigation system put in Kandy’s office/boiler room area due to a high reading after county testing. Will be trying an earlier meeting time this Sunday.
  • Worship: Has not met.
  • Youth: The board will be meeting at the end of August to plan for the upcoming school year.

Parish Administrator’s Report

  • Health Insurance: It’s time to make decisions for the following year’s health insurance. Tom suggests the church continue offering the high deductible health plan with a payment of $1,500 into a Health Savings Account. Nancy made a motion to approve Tom’s suggestions. Zach seconded. Motion Carried.

Old Business

  • Parking Lot Signage: Tom provided a map of where he would like to place parking signs. Saint John’s was approved for a $1,500 grant from the Good Neighbor Fund provided by CSU. This fund is provided to mitigate undesirable effects from the on-campus stadium and can be used for purposes such as signage. However, the Good Neighbor Fund ask that we refund the grant if we make money from the stadium (e.g. game day parking). The suggested signs read “Church Parking Only Violators Will Be Towed No Trespassing”. Tom suggests purchasing four signs, which will be placed in various locations around the parking lot. Eric made a motion to approve the wording of the signs. Grant seconded. Motion carried.
  • Game Day Parking: We will have temporary signs placed at the parking lot entrances and be charging $15/car. We are using Thrivent Action Team funds to purchase signs, cones, high visibility vests and money pouches. The Heseders will be in charge of things for at least the first few games.

Closed with the Lord’s Prayer at 7:00 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

June 13 Meeting

The meeting was called to order at 6:05 PM. Pastor Nettleton opened with a devotion on the Holy Trinity and a prayer. Eric made a motion to approve the May minutes. No comments. Minutes approved. The May official acts include the confirmation of our six catechumens in early May. May’s offering was low. Expenses were on budget but a bit higher than prior months because of some annual expenses in May. We ended the month down $1,700. Zach made motion to approve the financial report. Jo seconded. Treasurer’s report approved.

Board Reports

  • Campus Ministry: Leaders from Peace With Christ and Saint John’s met in early May and will meet again in July to plan campus ministry for the 2017–2018 school year. The group is planning to have a presence at the orientation fairs in the Fall at CSU. Soon they will be sending out a letter about the ChristLife group to all congregations in the district to let them know about the group. Saint John’s and Peace With Christ are planning to split expenses, including advertising. Members of both congregations will meet to plan activities.
  • Children’s Ministry: VBS was last week and went well. Sunday School is off for the summer.
  • Elderberries: Reported good attendance at the last Third-Thursday potluck. The Elderberries are going to a Rockies game August 31, but are otherwise on break for the summer.
  • Fellowship: Diana Carlson and Helen Meyer hosted the Vanderhyde reception. August 6 is Faith Day at the Rockies; there will be a carpool from church at about 11:00 AM. Working on a plan for a special event for the 500th Anniversary of the Reformation.
  • Finance: Nothing to report.
  • Human Needs: School supply drive will be this late summer. The Detroit trip was cancelled due to low interest. Nelly will be stepping down as chair in August.
  • Human Resources: No report.
  • Lay Ministry: Nothing to report.
  • Outreach: Nothing to report; have not met.
  • Parish Education: Nothing to report.
  • Preschool: The board has two new members; one is a preschool parent. The board is focused on preparing for a Colorado Shines evaluation. The preschool currently has 26 children signed up for the 2017–2018 school year, with a full preschool class (plus a waiting list) and eleven in the Pre-Kindergarten class. Kandy has requested an additional aid for the school year to help with the full three-year-old class. The next Pour Brothers Brewery fundraiser will be in October.
  • Trustees: Met Sunday. The board will have a representative on the Architectural Review Committee. Another bid for refitting the church with LED lighting came in, this one at $49,000. The Trustees will lead a cleanup day June 24 to spray weeds and to do some minor cleanup. They are also doing radon testing in the preschool and doing a safety check of the playground before the school year begins.
  • Worship: Nothing to report. Next meeting will be in September.
  • Youth: On a hiatus for the summer.

Parish Administrator’s Report

  • CSU Game Day Parking Fundraiser: Proposal to charge for use of our parking lot during home CSU games, with proceeds supporting various groups at Saint John’s. There would be an additional $150 per year to pay as an insurance liability. Jo makes a motion to approve the fundraiser proposal contingent on Tom not seeing any red flags. Sharon seconded. Council approves.

New Business

  • Architecture Review Committee: The committee will be Ron Young, RoxAnn Karkhoff-Schweizer, Pete Sherman, Sharon Whiteman and Grant Wolf.
  • July Council Meeting: The Council decided not to meet in July.

Old Business

  • Boy Scouts: Pastor met with the Scoutmaster of Troop 96. The congregation’s decision did not come as a surprise to the Scoutmaster. They were not interested in splitting off from the BSA and exploring an option like Trail Life, primarily because many of the boys are working toward their Eagle Scout. They are instead looking at other charter locations. Pastor offered Saint John’s help with the transition.
  • Garden Committee: The committee is preparing a brochure on the Garden to put in the pews.
  • Constitution and Bylaws Update: This project has been tabled.

The meeting closed with the Lord’s Prayer at 7:05 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

May 9 Meeting

The meeting was called to order at 6:10 PM. Pastor Nettleton opened with a scripture reading from 1 Peter and a prayer. The April minutes were approved as submitted. The one official act for April was the memorial service of Eric Dimmick. The Sunday attendance average reflected a good Easter attendance of 271, significantly more than 2016. Lent midweek attendance seemed up from prior years, though the meal attendance was about the same. The Official Acts report was approved as submitted. We ended April with about $5,000 net revenue, putting us at a net positive of about $12,500 for the year. Offerings are over budget following April, a five-Sunday month that included Easter. Eric made a motion to approve the financial report. Jo seconded. Motion passed.

Board Reports

  • Children’s Ministry: Vacation Bible School (June 5–8) preparation is under way. The committee needs volunteers for the week of VBS.
  • Preschool: The board has two potential new members. The school raised over $900 in three spring fundraisers. Open Arms has reached level two status in the new Colorado Shines program and is preparing for the evaluation for levels three to five. The preschool class is already at fourteen students for the 2017–2018 school year, and the Pre-K class is at ten registrations. Many congregation members are helping with tomorrow’s Mother’s Day Tea. The congregation is invited to the May 11 spring program and May 19 graduation.
  • Fellowship: The final Eat and Greet potluck before the summer was May 7. We will resume in October. Planning the reception for the Vanderhydes (May 28), a church picnic and the Rockies Faith Day trip for the summer.
  • Outreach: Nothing to report.
  • Youth: Have completed youth activities for the school year.
  • Campus: The Saint John’s/Peace With Christ taskforce is meeting tomorrow to revisit our joint campus ministry.
  • Trustees: Awaiting two additional estimates for low-energy replacements of church lighting. There were fourteen people at last Saturday’s cleanup day.
  • Human Needs: The Heseders raised $2,600 at the Yard Sale, mostly thanks to items donated by Wil. The Heseders are putting together a group to work in Detroit July 16–22, and are supporting two Mercy Medical Missions to Africa. The Alpha Center baby bottle fundraiser begins May 14.
  • Lay Ministers: Nothing to report.
  • Parish Education: Chuck has been meeting with Dale in an effort to get the board up and running. Pastor Nettleton offered to meet with them to offer help.
  • Elderberries: Upcoming events include the May 18 Third Thursday meal and presentation on end-of-life preparation, an August Third Thursday event (likely a movie) and an August Rockies game.

Parish Administrator’s Report

  • Nothing to report.

Old Business

  • Summer Intern Follow-Up: On April 30, the congregation approved the hiring of an intern for the summer. Ben Vanderhyde will be installed at the Sunday morning service on May 28 and serve through June and July. The committee has found a furnished condo for the Vanderhyde family.
  • Boy Scout Troop Follow-Up: Pastor Nettleton will meet with the scoutmaster of Boy Scout Troop 96 on May 10 to discuss the congregation’s decision not to renew the troop’s charter. The Board of Human Resources will develop and implement a building use policy by the end of the year.

New Business

  • Architectural Review Committee: Bruce Bachman suggested by email that the council create a committee “to review and, where appropriate, approve requested changes to the physical look of the church properties, both inside and out, and make recommendations to the congregation for future enhancement projects.” Motion by Zach to establish this Architectural Review Committee. Second by Nancy. Discussion followed. Motion passed. Grant will ask the Board of Trustees for a volunteer representative. Wil will ask the Worship Arts Committee for a representative and follow up on other names suggested by Council.

The meeting closed with the Lord’s Prayer at 6:50 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

April 11 Meeting

Meeting called to order at 6:05 pm once a quorum was present. Pastor Nettleton opened with a devotion. There were a couple of changes to the prior meeting minutes and they were approved as amended. Lenten services have been well attended. Thanks to Sue for planning all of the evening meals and to all of the groups who have participated. Official Acts in March included a funeral and transferring out a couple due to relocation. We also received a number of members into the congregation through affirmation of faith and transfer. We will be welcoming catechumens in May. Financial report showed that we are about $3,000 in the black for the year and up $7,700 for the month, which includes a health insurance rebate. Treasurer’s report approved.

Board Reports

  • Campus Ministry: Task force will be meeting May 5. There is a Spring retreat for all area campus ministries toward the end of April.
  • Finance: Did not meet.
  • Human Needs: Heseders are sponsoring the Easter Breakfast. Yard sale will be the last weekend of April. Will be heading to Detroit July 16–22 and we have about thirty spots to fill.
  • Parish Education: Have not met.
  • Preschool: Did not meet this month but they are still discussing Colorado Shines rating and figuring out how they can best improve the preschool. Hoping to come up with more fundraising ideas.
  • Trustees: Discussed any potential burden from The Garden maintenance and decided it would not be an issue. Determined that we need to look into state requirements for a bathroom for the preschool. Waiting for another bid about LED retrofit. Spring cleanup scheduled for May 6.
  • Worship: Did not meet.
  • Youth: Had our first joint event with Peace With Christ and it went well.

Parish Administrator’s Report

  • Parking: Permit system along Elizabeth is now being enforced by the city. Tom is working with the city to see if our block could be unmonitored during funerals. Would like to get signs for our parking lot to prevent undesired use of our lot. We are applying for the Good Neighbor fund from CSU to pay for the signs. This fund was designed to help those that may be affected by the on-campus stadium.
  • Construction neighbor: Since his recent construction work, he would like to put in some trees on our side of the fence. He is still working on the details so we have not yet given permission for this project.

Old Business

  • Summer Hire: The committee formally interviewed the candidate, Ben Vanderhyde, today. If approved by Council and the congregation, he and his family will be in town for June and July. Ron Young is looking into housing. All expenses are coming from the Wente estate. Jo moved to approve hiring Ben Vanderhyde as our summer intern, Sharon seconded, motioned passed. The congregation will give final approval at the congregation meeting.
  • The Garden: Committee met today and are working on the last few things before presenting to the congregation. Bruce will have a presentation for the congregation that should include the estimated cost. The congregation will vote if we move forward with the project.
  • Boy Scout issue: Discussion continued from past meetings. Grant made a motion from Council that Saint John’s discontinue our association with BSA Troop 96 and not renew our charter with Troop 96. Nancy seconded. Voting reflected five for, one against, one abstained. Motion carried. This topic will be on the agenda for the congregational meeting to be voted on by members.

New Business

  • Congregation Meeting: Planned for April 30, 2017 at 10:30 AM.

Closed with the Lord’s Prayer at 7:25 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.