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March 12 Meeting

The meeting was called to order at 6:03 pm and Pastor Nettleton opened with a Lenten devotion. The minutes were approved as written. Attendance has been up a little bit this year over last year. Received John and Elizabeth Barker by way of transfer. Baptism of Felecia Hart on the tenth. We held funerals for Charles “Chuck” Schneider and Carl Ahlbrandt. The adult bible class covering the Large Catechism has been well-attended. Still down on income by about $5,100—our income is only 88% of budget. We had an unusually high gas bill in February and some annual expenses.

Board Reports

  • Children’s Ministry: Starting New Life Festival preparations. Would like to get each board involved at a center at the festival.
  • Elderberries: Should have a board meeting tomorrow depending on the weather.
  • Fellowship: Moving through Lenten meals and may cancel dinner tomorrow night depending on the weather.
  • Human Needs: Currently seeking new chairperson and Bruce Bachman made an announcement Sunday encouraging the congregation to consider filling this role or serving on the board. Have been discussing upcoming projects and how we can better promote projects to the congregation.
  • Preschool: Now have 33 students enrolled for next year. There are a few students interested in an afternoon class but we need a few more to reach the break-even point. There was a discussion about aligning our calendar with the Poudre School District calendar including teacher workdays.

Parish Administrator’s Report

  • Review of Snow Closure Guidelines: Preschool and Confirmation classes follow Poudre School District closures. The Office follows the City of Fort Collins offices. If a worship service is canceled, the congregation would be notified by phone. If just a Lenten meal is cancelled but there will still be a service, it will only appear on the website. The website will always be up to date with all church closures and cancellations.

Old Business

  • Boiler Update: Eric talked to Tra Mar and they should be delivering parts on Friday depending on the weather. Should be cutting a check for the second installment this week.
  • Congregation Restructure: A handout was given to Council written by Don that provides some insight as to why Council is looking to restructure as well as providing information from LCMS and Colorado governances concerning non-profits. Don pointed out that to abide by Colorado non-profit governances, the new structure must have the Treasurer as a separate position and cannot be the church accountant as suggested by the restructure committee. Discussion followed. Jeremy made a motion to approve the structure as follows: Pastor and congregation on the same level. Below the congregation is the Council. The Council consists of President, Vice President, treasurer, secretary, head elder, and two to four members at large. Under the Council is the board of Elders and the various boards. Grant seconded. Hand vote was taken and passed unanimously. Dale and Don would like Council to come to the next meeting with a definition of “board” and “committee” and be able to say how these entities should work with Council.
  • LCMS Foundation Presentation: A representative from the LCMS Foundation will be coming to give Council a presentation hopefully at the May Council meeting. Should we agree to utilize their services, it would be a year-long contract. The LCMS foundation is much like our Foundation and provides services in estate planning and money management. Our Foundation agreed to pay for this service contract for the first year.

New Business

  • Appointment of Secretary to Succeed Sam’s Position: Sam’s term ends at the end of 2019 and we need someone to fill the vacancy until a new secretary can be elected. Council agreed that Fred Hartmeister (a Council member candidate from 2018) would be a good successor. Pastor and/or Dale will contact Fred to ask if he would be willing to fill the vacant Secretarial position.
  • Spring Congregation Meeting: Scheduled for 11:30 on April 28 after Confirmation trivia.

The meeting adjourned at 8:57 PM with the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

February 12 Meeting

Meeting called to order at 6:02 PM. Pastor opened with a devotion on Jeremiah. Minutes approved as submitted. Pastor Nettleton reported that attendance in January was strong, with the high point on the first Sunday of January. We welcomed in two members—Eric Rubottom and Erin Pasold—by way of transfer. Eric Gardner reported that were down about $5,700 by the end of January. January brings a number of expected annual expenses.

Board Reports

  • Campus Ministry: In January there was a dinner and prayer service with seven or eight students in attendance, with another planned for the end of February.
  • Elderberries: Will host morning Lent meals.
  • Fellowship: Had the first Sunday Eat and Greet in January and February. Coordinated the new member reception on February tenth. Have started planning for evening Lenten meals. Have received information on Faith Day at the Rockies with Kari Jobe.
  • Human Needs: Met to discuss the types of projects they have done in the past and possible future projects. Seeking chairperson and more congregation involvement.
  • Preschool: 32 students registered for next fall. Continuing preparations for the fall Colorado Shines evaluation. Preparing a proposal to renovate the rarely used women’s restroom by the Food and Clothing Bank into a dedicated preschool bathroom.
  • Trustees: Foundation approved funding for a ReechCraft lift, to be used for projects like assembling the chancel Christmas Tree, changing light bulbs and cleaning.
  • Worship: Replaced communion cup bowls (old were breaking). Worship Arts will purchase a new Christmas tree for north entry. The board requested the “church family” bulletin board outside the office be moved to the south narthex. Council asked for a specific plan for future review.
  • Youth: Feed My Starving Children event is Friday and Saturday.

Parish Administrator’s Report

  • New Paper Product Supplier: Have been running over budget on items such as toilet paper and paper towels. Looking into providers with lower prices who will also replace and restock fixtures.
  • Entrance Bulletin Board Replacements: Proposed replacing entry bulletin boards (that advertise upcoming church events) with TV screens, to create a more professional and streamlined look. Screens are easily modified and updated via WiFi. Funded with Thrivent Action Teams. Council approved the idea. Tom will contact the Trustees for installation.

Old Business

  • Boiler Update: Tra Mar has received all of our parts. Tom will make arrangements to have them stored in the building and make payment once they are delivered. Tra Mar will give us some time once the boiler room is empty to clean and tidy up the space.
  • Congregation Restructure Recommendation: Pastor Nettleton explained that this initiative was started when he came to Saint John’s. Over time, it has been noticed that there is some disconnect and inefficiencies with our current structure. The Congregation Structure Committee was assembled and identified our current state, noting inefficiencies, and proposing a future state which consolidates many things, adds accountability and streamlines our structure. This future state also shifts some responsibilities to make the work more spread out between the boards as well as making sure certain areas are addressed such as Pastoral and staff support which are currently unaddressed. This current and future state was given to the Council and displayed in several diagrams. It has been recommended to implement this change in three phases which are board consolidation, Council restructure and Lay Minister/Board of Elders restructure. Pastor gave a run-down of the board restructure for clarification of how the future state might look. Discussion followed. Sam suggested having a clear-cut written synopsis of what the first phase of the change might look like. Dale tabled discussion by asking Council to consider any amendments that they would like to make to this restructure recommendation and bring that back to the next meeting.

Open Agenda Items

  • Note From Secretary Sam: Want to inform Council that due to upcoming life events I will be resigning from my seat on Council at the end of April. I will bring a formal letter of resignation to Dale and the rest of Council to the next meeting.

Closed with the Lord’s Prayer at 8:11 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

January 8 Meeting

The meeting was called to order at 6:04 PM. Dale welcomed all to the new year, especially new member Jeremy. Pastor Nettleton opened with a devotion. Eric moved that the minutes be approved as presented. Second by Zach. Motion passed. Pastor Nettleton reported that both November and December attendance was strong. The evening Advent services had higher attendance than the morning services for the first time since he has been at Saint John’s. Official Acts were the funerals of Clara Alley and Tony Schlehuber and the transfer of the Molzer family. In February, expecting an adult baptism in and to recognize four families at a new member reception. Eric reported a good end to 2018, down just $7,000. Made up a lot of ground in December.

Board Reports

  • Outreach: Nothing to report.
  • Finance: Nothing to report.
  • Older Adult Ministries: Served 33, 39 and 27 at the morning midweek Advent meals. Planning to serve again for Lent. Rockies outing in the works.
  • Parish Education: Nothing to report.
  • Fellowship: Meet and Greets December 2 and January 6. Next will be February 3. Served 20–25 each evening midweek Advent meal. Will coordinate evening Lent meals.
  • Human Needs: The congregation gave gifts to twenty Laurel children, plus gift cards to Alpha Center and visits to shut-ins, through the Giving Tree. The board put together fourteen Thanksgiving baskets for Laurel families using Thrivent Action Team funds. Seeking additional members.
  • Preschool: Spring semester enrollment is just one child short of capacity. Preschool Fair and Open House for the 2019–2020 school year are coming soon. Colorado Shines mock evaluation this week, with the actual evaluation in the fall. The Preschool Christmas program brought over 200 friends and family to the sanctuary in December.
  • Campus: Resuming classes and evening prayer services in January.
  • Youth: Planning for Feed My Starving Children event in February and expecting a February youth fellowship activity.
  • Worship: Reviewed Advent/Christmas service and coordinated upcoming services.
  • Children’s Ministry: Great Christmas program. Discussed the difference in the number of children going up for the Children’s Sermon on Sunday morning versus the Sunday School attendance numbers.
  • Trustees: Nothing to report. Looking at some small maintenance projects.
  • Lay Ministry: Nothing to report.

Old Business

  • Boiler Update: Eric reported that the boiler units are in, but we’re still waiting on the pumps. Once all items are received, they will be delivered here to the church.
  • Congregation Structure Committee Report: Dale asked all to review the proposal so that Council can begin discussion and planning at the February meeting.

New Business

  • Executive Committee: Grant will once again serve as the at-large member of the executive committee.
  • Liaison Assignments: Most liaisons will remain the same, with just a few small adjustments: Eric will move to Finance/Stewardship (as treasurer), Don will move to Human Resources, and Jeremy will liaise to the Board of Outreach.
  • Lent/Holy Week/Easter Service Times: Pastor Nettleton would like to move the evening Holy (Maundy) Thursday service to 7:00 PM instead of 6:30 PM, to match up with Good Friday and give people more time to get there. Discussion of other potential future changes. Council approved the Holy (Maundy) Thursday time change.
  • LCMS Foundation Gift Planning: The Foundation has offered to pay to have a Gift Planner from the LCMS present on end-of-life financial planning to groups in the church and schedule one-on-one meetings with those who are interested. Motion by Jim to give the Foundation approval to proceed. Second by June. Motion passed.

The meeting was adjourned at 7:35 PM with the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

2019 Church Leadership

Church Council

Back row: Pastor Shawn Nettleton, Dale Walters (President), Eric Gardner (Treasurer), Grant Wolf, Jeremy Stueven.

Front row: Sam Gardner (Secretary), Sue Gardner, Don Gibbons (Vice President), June Donaldson, Kimberly Pepmiller, Zach Stephens.

Not pictured: Jim Bernecker, Chuck Calvano, Stephen Maffett.

Lay Ministers

Back row: Pastor Shawn Nettleton, Dale Walters, Rudy Nicholas, Kevin Seiler.

Front row: Barb Faucett, Arlene Knox, Anita Walters, Ron Young.

Not pictured: RoxAnn Karkhoff-Schweizer.

November 6 Meeting

The meeting was called to order at 5:59 PM. Pastor Nettleton opened with a devotion. The minutes were approved as presented. Pastor Nettleton reported that October attendance was strong, bolstered by the Loptien baptism and a full Reformation Sunday service. Official acts were the release of Joel Sanford, who has been attending Plymouth Congregational Church, and the baptism of Hazel Mae Loptien. Tom reported a deficit of $5,000 for the month of September, with a $23,000 total deficit so far for the year. Nothing out-of-the ordinary; expenses are just below budget.

Board Reports

  • Education: Sunday School numbers have been up and the semester has been going smoothly. Will be starting Christmas program rehearsals this Sunday.
  • Campus: Have done two 5:00 to 7:00 PM Evening Prayer services and meals (meals coordinated by Sharon Gibbons and Kimberly) so far. The group is still meeting weekly for Bible study.
  • Youth: Quarterly activities ongoing.
  • Human Needs: No report.
  • Trustees: Have been completing small projects around the church and did a fall cleanup in October.
  • Human Resources: No report.
  • Fellowship: Eat and Greet Sundays continue, with the next December 2. Will be coordinating Wednesday evening Advent meals.
  • Outreach: Reviewed the Francisco presentation and conference and began talking about next year’s event.

Parish Administrator’s Report

  • Gas Bills: Tom and Jeannie spoke with Continuum Energy about how lower gas usage would affect our gas bills, given that the church contracts a certain amount of gas per month and pays long- and short-term prices based on actual usage. We will be able to change our projected usage each month to pay the lower pricing, so should see lower bills right away once the more efficient boiler is installed in the spring.
  • Food for Congregation Meeting: We will once again provide burritos for the congregation meeting.
  • Christmas Eve Security: Tom has contacted the City of Fort Collins to see about getting an off-duty officer to provide security for our Christmas Eve service. The CSU police department is available as a backup if there are no FCPD officers available.

Old Business

  • Boiler Replacement: The equipment has been ordered, and will be stored in the Junior Youth Room (leaving space for Preschool extracurriculars) until it is installed in the spring. Have decided, after some research, that an ice melt system for the Garden area would not be economical.
  • Nomination Committee Report: June and Zach have agreed to run for reelection, and Jeremy Stueven, Art Mullen and Fred Hartmeister will also run. Dale will stand for reelection for president and Eric Gardner has volunteered to run for treasurer. The bylaws require three people to stand for any open position. Don moved that council make a motion to the congregation to approve the slate as presented. Second by Zach. Motion passed, and will be presented to the congregation at the meeting as a motion from committee.
  • Budget: Tom reviewed the few changes that were made to the budget since the last meeting. Discussion followed. Pastor Nettleton and Tom were excused for Council to make a decision on payroll for those staff whose pay had not already been adjusted in the budget as presented—Pastor Nettleton, Tom and Jeannie Benson (accountant). A motion to include a line of $8,539 for potential compensation increases for these three employees passed. The motion to present the budget as amended to the congregation passed.
  • Congregation Structure Committee Report: Reviewed and discussed the proposal from last meeting. Will begin addressing the recommended changes in January.

New Business

  • Architectural Review Committee Presentation: Grant shared the preliminary details of a proposal for a landscape upgrade to the exterior south wall of the Sanctuary. To plan and execute the plan as presented with Summit Landscape (who are doing the Garden project) would cost about $7,500. Discussion followed. Sent to the Architectural Review Committee for further review and request for a recommendation.

Closed with the Lord’s Prayer.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.