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April 10 Meeting

The meeting was called to order at 6:00 PM. Pastor Nettleton opened with a devotion. The minutes approved as written. Pastor Nettleton reported that services, including Holy Week, have been well attended, and thanked all who helped through Holy Week. Received the Young family into membership in April. Nancy reported that March ended in the black by $250, but we are down about $8,600 for the year. April should be a strong month with five Sundays and Easter. The Preschool budget is looking quite well.

Board Reports

  • Campus Ministry: Pastor Nettleton is working to schedule a board meeting with those who have expressed interest.
  • Children’s Ministry: Palm Sunday singing and the New Life Festival both were awesome.
  • Elderberries: Have had good attendance at Lenten meals and the Calvano’s will be presenting their Canada trip at an upcoming potluck. Will try to schedule a Rockies game sometime this summer.
  • Finance: Nothing to report.
  • Human Needs: Nothing to report.
  • Human Resources: Nothing to report.
  • Lay Ministry: Nothing to report.
  • Outreach: Met and discussed the plan for spring. There is another meeting this week.
  • Parish Education: Met but nothing to report.
  • Preschool: Met earlier today. Received a $1,200 grant from Colorado Shines that was used for various activities. Considering adding different enrichment activities (dance, drama, arts, etc.) that would take place between the morning and afternoon classes on Mondays and Wednesdays starting next school year. The board is asking for permission to use other rooms in the building for these activities. The providers for these activities have their own insurance and the cost for the providers will come from the parents. Don suggests we let them use the Junior Youth room just west of the Preschool rooms. Council agrees.
  • Trustees: Met and discussed the little things to be cleaned up and fixed.
  • Worship: Nothing to report.
  • Youth: Youth group continuing to do youth events through the spring.

Parish Administrator’s Report

  • AC Unit: Installation is in progress with a small setback in that we need an engineer to sign off on the project. Despite that, we will be within budget.

Old Business

  • Boiler Proposals: Eric has not gotten bids back, but should soon. There is a possibility of a rebate from Xcel Energy provided we switch energy companies and the project is done in a preventative manner. At the congregation meeting, this topic will be brought up briefly but we will wait to make a full presentation and seek funding until we have a sound proposal.
  • Update on Shimoda Estate: The gift has been received with letter from the Shimoda family’s lawyer stating that the money has been given to the church to be used for the columbarium as part of The Garden. Don made a motion to rescind Council’s suggestion made in January 2018 that the Shimoda funds be handled by the Foundation. Eric seconded this motion, Council approved. We will ask The Garden committee to investigate doing the project in phases, beginning with the Columbarium.
  • Spring Congregation Meeting: Will have a Garden update as well as bringing up the possibility of replacing the boiler.

Open Agenda Items

  • Security Taskforce: Have met and has put together a risk assessment and mitigation document. The plan is to rely heavily on the resources within Saint John’s, but will avoid liability implications of putting together a specific security or medical team. Will be exploring how to make the facility easier to control and monitor. Waiting to hear back from the Fort Collins Police to hear what their security recommendations would be for the facility.

Closed with the Lord’s Prayer at 7:45 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

March 13 Meeting

Meeting called to order at 6:00 PM. Dale opened with a prayer. The minutes were approved as presented. February Official Acts included the memorial service of Ron Hert and the Douglas family’s transfer into membership. Attendance for February was similar to last year. Giving in 2018 has only been at 89% of the budget. Despite no out-of-the-ordinary expenses, February ended with a $2,700 deficit, contributing to the $8,900 deficit year-to-date.

Board Reports

  • Campus Ministry: Nothing to report.
  • Children’s Ministry: The New Life Festival is coming soon. Volunteers are needed!
  • Elderberries: Met on February 14 and will meet again tomorrow. Good attendance (thirty to forty people) at the Lent lunches so far. Planning a ham dinner for Holy (Maundy) Thursday. Still working on scheduling the summer Rockies game.
  • Fellowship: Held March Eat and Greet with 25 people. The next Eat and Greet (and final before the summer break) will be in May. Hosted the reception for new members and the reception for Pastor Nettleton’s birthday.
  • Finance: Nothing to report.
  • Human Needs: Nothing new to report. Board will be meeting to prepare for Alpha Center fundraiser and to find a new chair in April.
  • Human Resources: No meeting.
  • Lay Ministry: Met in February. We have sixteen homebound members. Pastor Nettleton visits each about every six weeks. Several watch the service via streaming.
  • Outreach: Nothing to report.
  • Parish Education: Had first meeting in quite a while today. Planning to resume meeting quarterly.
  • Preschool: Enrollment for 2018–2019 school year is going great, with a full Monday/Wednesday/Friday morning class (with five on the waiting list), an almost-full (twelve of fifteen) Tuesday/Thursday class and eight of fifteen in the new Monday/Wednesday/Friday afternoon class. The preschool has received a $1,200 grant from Colorado Shines to make classroom improvements. Looking to make some playground improvements over the summer.
  • Trustees: Investigating improvements to the temperature control and monitoring system for the sanctuary; considering upgrading the thermostats.
  • Worship: No report.
  • Youth: Have youth events scheduled through the school year, but attendance has been low due to families’ schedule conflicts. The youth will help with the egg hunt for the New Life Festival.

Parish Administrator’s Report

  • We are looking for suggestions for an attorney for occasional church projects. Someone familiar with property and contract law preferred.

Old Business

  • Congregation Structure Committee: Pastor Nettleton reported that the committee has met to do some brainstorming. They plan to have a recommendation for Council after six meetings.
  • Security Taskforce: Don reported that the taskforce had their first meeting and will meet again on the nineteenth. Will present Council with a draft security and safety policy/procedure and any additional recommendations.
  • Building Use Policy: The policy has not yet been reviewed by an attorney, but Tom suggested that Council provisionally approve the policy. Discussion followed. Eric made a motion to approve the Church Facility Use policy as presented. Second by Jim. Discussion followed. Motion carried.

New Business

  • Spring Congregation Meeting: Scheduled for April 22. Agenda will include oral board reports and a presentation from the Foundation. Discussion followed on the Council’s January 2018 decision to recommend to the congregation at the spring meeting that the Shimoda Estate funds be placed under Foundation management. This will be included on the agenda, as planned.

Open Agenda Items

  • Boiler: The Trustees would like to get the boiler replaced soon; even this summer. Council directed the Trustees to put together a proposal, including a bid and timetable for the project, by the next council meeting for inclusion on the agenda for the spring congregation meeting.

Adjourned with a prayer at 7:27 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

February 13 Meeting

The meeting was called to order at 6:05 PM. Pastor Nettleton opened with a devotion on Lent. The minutes were approved as written. Pastor Nettleton reported good average attendance through January. The Harwells transferred into membership. Robert Prochnow’s funeral was January 30. We will formally welcome new members from the past few months at this Sunday’s service. Nancy reported that we are down about $6,000 year-to-date, mostly due to annual expenses that occur in January.

Board Reports

  • Campus Ministry: Will be scheduling a meeting with new board members soon.
  • Children’s Ministry: The children will be singing on Palm Sunday; we are expecting a big group from the growing Sunday School.
  • Elderberries: Met in January. Planned all noon Lenten meals and activities for the spring and summer months.
  • Fellowship: Held the February Eat and Greet. There will be two more before the summer break, in March and May. Lenten dinners are all assigned and planned. There will be a reception for our new members this Sunday. Rockies Faith Day planning is in the works.
  • Finance: Have not met.
  • Human Needs: There is currently no chair person. Nothing new to report.
  • Human Resources: Nothing to report.
  • Lay Ministry: Nothing to report.
  • Outreach: No report.
  • Parish Education: Have not met.
  • Preschool: No report.
  • Trustees: Met last Sunday. The Trustees will be addressing a few small issues around the church. Would like to discuss replacing the rooftop air conditioning unit for the sanctuary balcony (see further discussion, below).
  • Worship: Have not met.
  • Youth: Have planned youth activities through May. Will be rescheduling the January activity. This Saturday is the Feed My Starving Children “Slammin’ Famine” event.

Parish Administrator’s Report

  • Request from St. Andrew Church in Arvada: St. Andrew is planning to open an assisted living facility at their church and would like to call it “Open Arms”. They called to seek our permission to use the name. Discussion followed. We have no trademark on the name. Council voted to approve the use of the name, with the request that they don’t use anything close to our logo.

Old Business

  • Congregation structure committee: Ron Young and Ruth Seiler have agreed to serve with Pastor Nettleton and Bruce Bachman on this committee. They will have their first meeting soon.
  • Security taskforce: We have a taskforce recruited and are planning the first meeting. The taskforce will brainstorm ideas for improving the security and safety—including identifying medical needs and resources—of the church. They will prepare a list of recommendations for Council. Pastor will liaise back to Council.
  • Architecture Review committee: Grant has reached out to the members of the committee. The group will have their first meeting the day of the Trustees’ spring clean-up. This committee was formed by the Council and will report to the Council. They are a committee of the council, so do not need to be recorded in the bylaws.
  • Building Use Policy: Ron and Tracy Young are getting the policy to a lawyer for review. Should have that review by the March Council meeting.

New Business

  • Security for Easter: Council discussed hiring off-duty police officers for the main Easter service. Zach made a motion to approve hiring a two-person security team for Easter. Jim seconded. Discussion followed. Motion carried. Due to Easter quickly approaching, Tom will follow up on this.
  • Rooftop Unit: There is a large expenditure needed for a new heating and cooling unit. The cost will be about $10,000. The 2018 budget includes $14,000 for it. The Trustees have requested permission to go ahead with the project. Council approves.

Dale adjourned the meeting. Closed with the Lord’s Prayer at 7:30 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

January 9 Meeting

The meeting was called to order at 6:05 PM. Pastor Nettleton opened with a devotion on Matthew. The minutes from the November meeting were approved. The official Acts for November and December included a few transfers both in and out of the congregation as well as the baptism of George Locke, Caleb Abel and Crosby Musgrave. Attendance for Sunday services was in line with last year. The Christmas Eve service had low attendance but this is likely due to Christmas Eve being on a Sunday. The financials show December ending about $5,000 in the black, meaning that we ended 2017 we ended about $22 in the black! The Treasurer’s report was approved.

Board Reports

  • Children’s Ministry: Things are back up and running for January. The Christmas program went really well. The children have been collecting money for Crossroads Safe House for the last three months and will soon be switching to a new charity to collect for.
  • Elderberries: The Thanksgiving meal went well with some in attendance from the surrounding churches. There were about thirty people at each of the noon Advent meals.
  • Fellowship: Had about 25 people at each of the evening Advent meals. Held December and January Eat and Greet potlucks.
  • Finance: Nothing to report.
  • Lay Ministry: Last met in November but nothing to report.
  • Parish Education: Have not met. The Sunday morning adult Bible study is working through Galatians.
  • Trustees: Have not meet but there are some heating issues that have been brought to the trustees.Discussing replacing more of the upstairs toilets.
  • Worship: Met in November and planned for the upcoming Christmas services.

Parish Administrator’s Report

  • Office Break-In: There was an office break-in at the beginning of December. It was recorded by our security cameras and has been reported. Nothing was taken or damaged. Staff is considering posting signs at entryways indicating that there are working cameras and there is no cash in the building.

Old Business

  • Executive Committee Meeting: The Executive Committee met via email on November 16, 2017. The committee agreed to hire a security guard for the Christmas Eve service. Council approved this action.
  • Security Task Force: In the process of putting together a taskforce to determine how we can make the church safer from a security and medical standpoint.
  • Shimoda Estate: Saint John’s will be receiving a portion of the Shimoda estate. Council plans to recommend to the congregation at the next congregation meeting that the estate funds be managed by the Foundation.

New Business

  • Board Liaison Assignments: Campus Ministry: Kimberly. Children’s Ministry: Zach. Elderberries: June. Fellowship: Sue. Finance: Nancy. Human Needs: Jim. Human Resources: Eric. Lay Ministry: Pastor Nettleton. Outreach: Don. Parish Education: Chuck. Preschool: Stephen. Trustees: Grant. Worship: Sam. Youth: Kimberly.
  • 2018 Executive Committee: President Dale Walters; Vice President Don Gibbons; Secretary Sam Gardner; Treasurer Nancy Behm; and Council member at large Grant Wolf.
  • Congregation Structure Committee: Pastor Nettleton would like to create a committee to make sure our goals and needs as a congregation match our bylaws and constitution. The recommended names for this committee include Pastor Nettleton, Bruce Bachman, Ron Young, and Ruth Seiler. They would relay back to Council any recommended changes. Council approved a motion to create a committee to study the congregation structure and determine the impacts that has on the bylaws and the constitution, with members as listed above .

Closed with the Lord’s Prayer at 7:15 PM.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.

2018 Church Leadership

Church Council

Back row: Grant Wolf, Eric Gardner, June Donaldson, Jim Bernecker, Chuck Calvano.

Front row: Pastor Shawn Nettleton, Zach Stephens, Sue Gardner, Kimberly Pepmiller, Don Gibbons (vice president), Dale Walters (president).

Not pictured: Nancy Behm (treasurer), Sam Gardner (secretary), Stephen Maffett.

Lay Ministers

Back row: Rudy Nicholas, Kevin Seiler, RoxAnn Karkhoff-Schweizer, Dale Walters.

Front row: Pastor Shawn Nettleton, Ron Young, Barb Faucett, Anita Walters, Arlene Sanderson.

Not pictured: Nelly Sanford.

The thirteen members of the Church Council are the “Board of Directors” of the congregation, tasked with general oversight of the life and activities of the congregation to the end that everything be done in accordance with the Constitution and Bylaws.